MOS 2016 Study Guide for Microsoft PowerPoint Joan E. Lambert Microsoft Office Specialist Exam 77-729 MOS 2016 Study Guide for Microsoft PowerPoint Editor-in-Chief Greg Wiegand Published with the authorization of Microsoft Corporation by: Pearson Education, Inc. Senior Acquisitions Editor Laura Norman Copyright © 2017 by Pearson Education, Inc. Senior Production Editor All rights reserved. Printed in the United States of America. This publication is pro- Tracey Croom tected by copyright, and permission must be obtained from the publisher prior to any prohibited reproduction, storage in a retrieval system, or transmission in any Editorial Production form or by any means, electronic, mechanical, photocopying, recording, or like- Online Training Solutions, Inc. For information regarding permissions, request forms, and the appropriate (OTSI) contacts within the Pearson Education Global Rights & Permissions Department, please visit http://www. 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Contents Exam 77-729 PowerPoint 2016: Core Presentation Design and Delivery Skills vii Introduction viii Who this book is for . viii How this book is organized . viii Download the practice files . ix Ebook edition. x Errata, updates, & book support. x Taking a Microsoft Office Specialist exam . xi 1 Create and manage presentations 1 Objective 1. 2 Create a new presentation 2 Create a presentation based on a template 3 Import Word document outlines 3 Objective 1.2: Insert and format slides. 7 Add, remove, and hide slides 7 Format slide backgrounds 9 Configure headers and footers on slides and printed materials 12 Objective 1.3: Modify slides, handouts, and notes. 15 Modify slide masters and layouts 15 Modify default settings for notes pages 20 Modify default settings for handouts 22 Objective 1. 24 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can improve our books and learning resources for you. To participate in a brief survey, please visit: http://aka.ms/tellpress iii Contents Objective 1.4: Order and group slides.5: Change presentation options and views . 28 Display different views of a presentation 28 Display and edit presentation properties 29 Change slide size 30 Objective 1.6: Configure a presentation for print.7: Configure and present a slide show. 44 2 Insert and format text, shapes, and images 45 Objective 2.1: Insert and format text . 46 Insert text on a slide 46 Format text on a slide 46 Create WordArt 50 Format text as bulleted or numbered lists 52 Format text in columns 56 Link to internal and external locations and files 57 Objective 2.2: Insert and format shapes and text boxes. 61 Insert and manage text containers 61 Format text containers 63 Objective 2.3: Insert and format images. 68 Insert images 68 Format images 69 Objective 2. 73 iv Contents Objective 2.4: Order and group objects. 74 PowerPoint alignment tools 74 Align objects 75 Stack and reorder objects 77 Order and group objects 78 Objective 2. 80 3 Insert tables, charts, SmartArt, and media 81 Objective 3.1: Insert and format tables . 82 Create and import tables 82 Change table structure 85 Format tables 88 Objective 3.2: Insert and format charts. 91 Create and import charts 91 Change the chart type, layout, and elements 93 Format charts 97 Objective 3.3: Insert and format SmartArt graphics.4: Insert and manage media . 107 Embed audio and video clips 107 Modify audio and video clips 109 Objective 3. 112 4 Apply transitions and animations 113 Objective 4.1: Apply slide transitions.2: Animate slide content. 117 Apply animations 117 Configure animation effects 120 Configure motion paths 124 Objective 4.3: Set timing for transitions and animations. 127 Set timing for transitions 127 Set timing and order for animations 128 Objective 4. 130 5 Manage multiple presentations 131 Objective 5.1: Merge content from multiple presentations. 132 Display multiple presentations 132 Reuse slides from other presentations 132 Compare, combine, and review differences 134 Manage comments 135 Objective 5. 140 Protect presentations 140 Inspect presentations for issues 142 Proof presentations 147 Preserve presentation content 149 Export presentations to other formats 151 Objective 5. 154 Index 155 About the author 161 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can improve our books and learning resources for you. To participate in a brief survey, please visit: https://aka.ms/tellpress vi Microsoft Office Specialist Exam 77-729 PowerPoint 2016: Core Presentation Design and Delivery Skills This book covers the skills you need to have for certification as a Microsoft Office Specialist in PowerPoint 2016. Specifically, you need to be able to complete tasks that demonstrate the following skill sets: 1 Create and manage presentations 2 Insert and format text, shapes, and images 3 Insert tables, charts, SmartArt, and media 4 Apply transitions and animations 5 Manage multiple presentations With these skills, you can create and manage the types of presentations that are most commonly used in a business environment. vii Introduction The Microsoft Office Specialist (MOS) certification program has been designed to validate your knowledge of and ability to use programs in the Microsoft Office 2016 suite of programs. This book has been designed to guide you in studying the types of tasks you are likely to be required to demonstrate in Exam 77-729, “PowerPoint 2016: Core Presentation Design and Delivery Skills.” Who this book is for MOS 2016 Study Guide for Microsoft PowerPoint is designed for experienced computer users seeking Microsoft Office Specialist certification in PowerPoint 2016. MOS exams for individual programs are practical rather than theoretical. You must demonstrate that you can complete certain tasks or projects rather than simply answer questions about program features. The successful MOS certification candidate will have at least six months of experience using all aspects of the application on a regular basis; for example, using PowerPoint at work or school to create and manage presenta- tions and slides, insert and format slide content (including shapes, text, tables, charts, SmartArt graphics, images, and media), animate slide content, transition between slides, manage multiple versions of a presentation, and prepare presentations for delivery. As a certification candidate, you probably have a lot of experience with the program you want to become certified in. Many of the procedures described in this book will be familiar to you; others might not be. Read through each study section and ensure that you are familiar with the procedures, concepts, and tools discussed. In some cases, images depict the tools you will use to perform procedures related to the skill set. Study the images and ensure that you are familiar with the options available for each tool. How this book is organized The exam coverage is divided into chapters representing broad skill sets that correlate to the functional groups covered by the exam. Each chapter is divided into sections addressing groups of related skills that correlate to the exam objectives. Each section includes review information, generic procedures, and practice tasks you can complete on your own while studying. You can use the provided practice files to work through the practice tasks, and the result files to check your work. You can practice the generic procedures in this book by using the practice files supplied or by using your own files. viii Introduction Download the practice files Before you can complete the practice tasks in this book, you need to copy the book’s practice files and results files to your computer. Download the compressed (zipped) folder from the following page, and extract the files from it to a folder (such as your Documents folder) on your computer: https://aka.ms/MOSPowerPoint2016/downloads IMPORTANT The PowerPoint 2016 program is not available from this website. You should purchase and install that program before using this book. You will save the completed versions of practice files that you modify while working through the practice tasks in this book. If you later want to repeat the practice tasks, you can download the original practice files again. The following table lists the practice files provided for this book. Folder and objective group Practice files Result files MOSPowerPoint2016\Objective1 PowerPoint_1-1.docx PowerPoint_1-1a_results.pptx Create and manage PowerPoint_1-2.pptx PowerPoint_1-1b_results.pptx presentations PowerPoint_1-3a.pptx PowerPoint_1-2_results.png PowerPoint_1-3_results.pptx PowerPoint_1-4_results.pptx PowerPoint_1-5_results.pptx PowerPoint_1-7_results.pptx MOSPowerPoint2016\Objective2 PowerPoint_2-1.pptx PowerPoint_2-1_results.pptx Insert and format text, shapes, PowerPoint_2-2.pptx PowerPoint_2-2_results.pptx and images PowerPoint_2-3a.pptx PowerPoint_2-3_results.jpg PowerPoint_2-4_results.pptx MOSPowerPoint2016\Objective3 PowerPoint_3-1a.pptx PowerPoint_3-1_results.pptx Insert tables, charts, SmartArt, PowerPoint_3-1b.xlsx PowerPoint_3-2_results.pptx and media PowerPoint_3-2a.pptx PowerPoint_3-3_results.xlsx PowerPoint_3-4_results.mp4 ix Introduction Folder and objective group Practice files Result files MOSPowerPoint2016\Objective4 PowerPoint_4-1.pptx PowerPoint_4-1_results.pptx Apply transitions and animations PowerPoint_4-2.pptx PowerPoint_4-2_results.pptx PowerPoint_4-3_results.pptx MOSPowerPoint2016\Objective5 PowerPoint_5-1a.pptx PowerPoint_5-1a_results.pptx Manage multiple presentations PowerPoint_5-1b.pptx PowerPoint_5-1c_results.pptx PowerPoint_5-1e_results.pptx PowerPoint_5-2_results.pptx Ebook edition If you’re reading the ebook edition of this book, you can do the following: ■■ Search the full text ■■ Print ■■ Copy and paste You can purchase and download the ebook edition from the Microsoft Press Store at: https://aka.ms/MOSPowerPoint2016/detail Errata, updates, & book support We’ve made every effort to ensure the accuracy of this book and its companion content. If you discover an error, please submit it to us through the link at: https://aka.ms/MOSPowerPoint2016/errata If you need to contact the Microsoft Press Book Support team, please send an email message to: mspinput@microsoft.com For help with Microsoft software and hardware, go to: https://support.com x Introduction We want to hear from you At Microsoft Press, your satisfaction is our top priority, and your feedback our most valuable asset. Please tell us what you think of this book by completing the survey at: https://aka.ms/tellpress The survey is short, and we read every one of your comments and ideas. Thanks in advance for your input! Stay in touch Let’s keep the conversation going! We’re on Twitter at: https://twitter.com/MicrosoftPress Taking a Microsoft Office Specialist exam Desktop computing proficiency is increasingly important in today’s business world. When screening, hiring, and training employees, employers can feel reassured by relying on the objectivity and consistency of technology certification to ensure the competence of their workforce. As an employee or job seeker, you can use technol- ogy certification to prove that you already have the skills you need to succeed, saving current and future employers the time and expense of training you. Microsoft Office Specialist certification Microsoft Office Specialist certification is designed to assist students and information workers in validating their skills with Office programs. The following certification paths are available: ■■ A Microsoft Office Specialist (MOS) is an individual who has demonstrated proficiency by passing a certification exam in one or more Office programs, including Microsoft Word, Excel, PowerPoint, Outlook, or Access.
