BỘ GIÁO D ỤC VÀ ĐÀO T ẠO TRƯỜNG ĐẠI HỌC DÂN L ẬP HẢI PHÒNG ------------------------------- ISO 9001:2008 KHÓA LU ẬN TỐT NGHIỆP NGÀNH: NGO ẠI NGỮ Sinh viên:Hoàng Thị Ràng Giảng viên ướhng dẫn: Đặng Thị Vân, M. HẢI PHÒNG - 2016 BỘ GIÁO D ỤC VÀ ĐÀO T ẠO TRƯỜNG ĐẠI HỌC DÂN L ẬP HẢI PHÒNG ---------------------------------- TÊN ĐỀ TÀI KHÓA LU ẬN TỐT NGHIỆP A STUDY ON FORMAL LETTERS AND INFORMAL LETTERS IN ENGLISH KHÓA LU ẬN TỐT NGHIỆP ĐẠI HỌC HỆ CHÍNH QUY NGÀNH: NGO ẠI NGỮ Sinh viên: Hoàng Thị Ràng Lớp: NA 1601 Giảng viên ướhng dẫn: Đặng Thị Vân, M. HẢI PHÒNG - 2016 BỘ GIÁO D ỤC VÀ ĐÀO T ẠO TRƯỜNG ĐẠI HỌC DÂN L ẬP HẢI PHÒNG -------------------------------------- NHIỆM VỤ ĐỀ TÀI T ỐT NGHIỆP Sinh viên:. NHIỆM VỤ ĐỀ TÀI 1.
Nội dung và các yêuầcu cần giải quyết trong nhiệm vụ đềtài t ốt nghiệp ( về lý lu ận, thực tiễn, các ốs liệu cần tính toán và các ảbn vẽ). Các ốs liệu cần thiết để thiết kế, tính toán. Địa điểm thực tập tốt nghiệp. CÁN B Ộ HƯỚNG DẪN ĐỀ TÀI T ỐT NGHIỆP Người hướng dẫn thứ nhất: Họ và tên:.
Học hàm, h ọc vị:. Nội dung hướng dẫn:. Người hướng dẫn thứ hai: Họ và tên:. Học hàm, h ọc vị:.
Nội dung hướng dẫn:. Đề tài t ốt nghiệp được giao ngày 18 tháng 4 năm 2016 Yêu cầu phải hoàn thành xong tr ước ngày 09 tháng 7 năm 2016 Đã nh ận nhiệm vụ ĐTTN Đã giao nhi ệm vụ ĐTTN Sinh viên Người hướng dẫn Hải Phòng, ngày .năm 2016 Hiệu trưởng GS.NGƯT Trần Hữu Nghị PHẦN NHẬN XÉT C ỦA CÁN B Ộ HƯỚNG DẪN 1. Tinh thần tháiđộ của sinh viên trong quá trình làmđề tài t ốt nghiệp: ……………………………………………………………………………. Đánh giá ấcht lượng của khóa lu ận (so với nội dung yêu ầcu đã đề ra trong nhiệm vụ Đ.N trên các ặmtlý lu ận, thực tiễn, tính toán ốs liệu…): …………………………………………………………………………….Cho điểm của cán bộ hướng dẫn (ghi bằng cả số và ch ữ): …………………………………………………………………………….
Hải Phòng, ngày … tháng … n ăm 2016 Cán bộ hướng dẫn (Ký và ghi rõ h ọ tên) Acknowledgements During the process of doing the graduation papers, I have received a lot of advice, suggestions and helps from many people. Without their support, the study would have been made impossible. On this occasion, I am deeply indebted to my teacher, Ms Dang Thi Van, M.A, the supervisor, who has been giving my study her very warm welcome by guidance, materials and corrections during the preparation and development of this study. I would like to express my very sincere thanks to all teachers of Foreign Language Department of Hai Phong Private University for their valuable lectures during my study and graduation time.
I also wish to extend my many thanks to my family and my friends for their day- to- day assistance and encouragement as ever before. Hai Phong, June 2016 Hoang Thi Rang TABLE OF CONTENTS Acknowledgements Table of contents PART ONE: INTRODUCTION 1. Aims of the study……………………………………………………. Scope of the study…………………………………………………….
Methods of the study…………………………………………………. Design of the study………………………………………………….3 PART TWO: DEVELOPMENT CHAPTER 1: LITERATURE REVIEW……………………………. Definition of writing……………………………………………. Types of writing…………………………………………………5 3.Definition of letter…………………………………………….
Letter writing basics…………………………………………. Classification of letters…………………………………………….18 CHAPTER 2: THE STUDY ON FORMAL LETTERS AN INFORMAL LETTERS IN ENGLISH I.Format of Complaint letters in Business…………………………… 19 1. Body of letters…………………………………………………. Content, style and language………………………………………25 2.
Types of congratulations letters…………………………………… 27 2. Content, style and language………………………………………. Types of congratulations letters…………………………………. Content, style and language …………………………………….1 Format of invitation letter……………………………………….2 Content, style and language …………………………………….3 8 CHAPTER 3: ERRORS MADE BY VIETNAMESE LEARNERS IN WRITING FORMAL LETTERS AND INFORMAL LETTERS IN ENGLISH.
Errors in content…………………………………………. Errors in style………………………………………………. Errors in language……………………………………………. Some suggestions to Vietnamese learners for writing English letters…………………………………………………………46 PARTTHREE: CONCLUSION…………………………….50 APPENDIXE 1…………………………………………………………52 APPENDIXE 2…………………………………………………………53 APPENDIXE 3…………………………………………………………54 PART ONE: INTRODUCTION 1.
Rationale Writing letter plays an important role in our life and it is used in all fields, for example, business, education, tourism, daily communication, etc. Letter is, first of all, the means used by people to keep in touch with their family, relatives or friends. In business, it is used by the company to contact and exchange information with its customers. In the stage of modernization of the country, the cooperative and developed opportunities are available, exchanging letter has become more and more important especially the letter written in English.
There is a fact that not all people are able to write an English letter successfully due to the limitation of knowledge. Writing a good letter means you use a special language in appropriate format and clear content to persuade the receivers and make a good impression on them. Writing a successful English letter is not really easy. It becomes a common problem not only to students but also to employees.
There are some differences between formal and informal letter in term of format, style and language. People sometimes make mistakes in their letters without being aware about it. Realizing the above issues, I decided to carry out “the study on formal letters and informal letters in English” to help le arners deeply understand 1 about these types of letter with the hope that they can write an English letter better. Aims of the study The aims of the study are: - Giving literature review of definition, writing process and classification of writing as well as classification of letters.
- Providing the basic and essential knowledge about the format, style and language used in formal letters and informal letters. - Finding out some common errors in writing English letter to help learners avoid making those mistakes and have good skill in writing letter. Scope of the study. There are many different types of formal letters and informal letters that need to be analyzed.
However, because of the limitation of time and knowledge, I can only focus on some typical types and finding out the most common errors made by Vietnamese learners when they write English letter. I hope that students and readers will find my study useful in their study and communication in their life. I do expect and highly appreciate their comments, suggestion to make the study better. Methods of the study To finish this graduation paper, I search and collect the necessary knowledge from different reference books related to English writing and from the websites on the internet.
This paper provides readers with many model English letters. Besides, I carry out the qualitative method in which some typical letters are analyzed to help learners understand clearly about the format, content, style and language in each type as well as the possible mistakes in writing letter. Design of the study My graduation paper is divided into three parts, in which the second part is the most important part The first part is the introduction which presents the rationale for choosing the topic and point out the aims of the study, the scope of the study, methods and design of the study. The second part is development which consists of three chapters.
Chapter 1: Literature review which provides reader with definition of key terms including writing and letter as well as classification of letters. Chapter 2: Focuses on some types of formal letters and informal letters. The format, content, style and language of complaint letters, congratulations letters and invitation letters are analyzed. 3 Chapter 3: Points out the possible errors in writing letter and give some suggestion to Vietnamese learners for improving writing English letter skill.
The last part is the conclusion. In this part, the content of previous parts is summarized CHAPTER 1: LITERATURE REVIEW 4 Chapter 1 helps readers have a first look at definition of writing and writing process. This chapter also introduces an overview of letter as well as their classification. Definition of writing Writing plays an important role in our life.
It is a skill that people in all parts of life use every day. A teacher, for example, has to write lectures, a chief accountant has to write reports to general director every month. As a student, I have a pile of writing tasks: essays, assignments, internship report, graduation study, etc. Therefore, a good writing skill is what I need to equip.
Here are some different definitions of writing. "Writing" is the process of using symbols (letters of the alphabet, punctuation and spaces) to communicate thoughts and ideas in a readable form.com/writing) Another definition of Writing is “a medium of human communication that represents language and emotion through the inscription or recording of signs and symbols”.org/wiki/Writing) During my study process at Hai Phong Private University, I find writing a hard-work skill. In other words, writing is a process that everybody has to practice regularly. In addition to good writing skill, learners should read more to find the different ways in organizing writings, and widen knowledge.
Types of writing 5 According to Stephen Bailey (2006: p.3), most university and college students are assessed through the production of written assignments. Some of the terms used to describe different types of assignments can be confusing. In addition, students need to be obvious about the basic components of written texts. In other words, the types of writing can be made clear andthe following table shows the main purpose of each and usual approximate length Type Purpose Length Letter For formal and informal Usually fewer communication than 500 words Note To record reading or Depends on lectures each reading or lecture Report To describe something a 1,000-2,000 student has conducted, e.
an experiment/a survey Project Research conducted either 1,000-3,000 individually or in group on subject chosen by student(s) Essay Piece of writing used to 1,000-5,000 assess coursework/subject chosen by teacher Thesis/dissertation Long piece of writing on 30,000-70,000 subject chosen by student for final assessment in Master’s/PhD course 6 Article/paper Writing published in 5,000-10,000 academic journal (Bailey, 2006: p3) 3. Writing Process As we know, writing is known as a method of communication. Good writing skills allow us to communicate our message clearly and obviously and also help learner write fluently. Based on The Oxford Essential Guide To Writing, the author pointed out writing in its broad sense as distinct from simply putting words on paper has three steps: Thinking about it, doing it, and doing it again and again and again, as often as time will allow and patience will endure).17) *The first step, “thinking”, or is called “prewriti ng” includes: Prewriting is the process of coming up with ideas for your essay There are some prewriting techniques that we can discuss: -Analyzing the assignment: You have to sure that you understand the assignment.
You should take some questions what, where, when, why, how… - Brainstorming: You should quickly generate ideas (examples, reasons, personal experiences and otherdetails) in the form of notes, a list, a diagram, a mind map, or columns. - Outlining: You may find that different ideas in brainstorming can be written in different paragraphs. So you need to organize your ideas by making an outline and add relevant ideas. *The second step, “doing,” is usually called “draft ing”.
The author considered “a draft” is an early version of a piece of writing. Most of us cannot compose anything well at the first try. We must write and rewrite. As a rule, the more you draft, the better the result.
You 7 create the complete sentences from the ideas in your outline and write the sentences in paragraph. In the draft, mistakes can be made and your writing structure doesnot need to be perfect. *The third step, “doing it again”. After draft writing, we rework the writing so that the ideas are expressed in the best way possible.
At last we check the organization of your paragraph and ideas every misspelling in a dictionary, using verbs, pronouns, and modifiers correctly. Writing process is very important.