MOS 2016 Study Guide for Microsoft Word Joan E. Lambert Microsoft Office Specialist Exam 77-725 MOS 2016 Study Guide for Microsoft Word Editor-in-Chief Greg Wiegand Published with the authorization of Microsoft Corporation by: Pearson Education, Inc. Senior Acquisitions Editor Laura Norman Copyright © 2017 by Pearson Education, Inc. Senior Production Editor All rights reserved. Printed in the United States of America. This publication is pro- Tracey Croom tected by copyright, and permission must be obtained from the publisher prior to any prohibited reproduction, storage in a retrieval system, or transmission in any Editorial Production form or by any means, electronic, mechanical, photocopying, recording, or like- Online Training Solutions, Inc. For information regarding permissions, request forms, and the appropriate (OTSI) contacts within the Pearson Education Global Rights & Permissions Department, please visit http://www. 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Contents Introduction vii Taking a Microsoft Office Specialist exam xv Exam 77-725 Microsoft Word 2016 1 Prerequisites. 2 1 Create and manage documents 9 Objective 1. 10 Create blank and custom documents from templates 10 Open a PDF in Word for editing 12 Objective 1.2: Navigate through documents. 16 Search for text 16 Insert hyperlinks 21 Create bookmarks 24 Move to a specific location or object in a document 26 Objective 1. 29 Modify page setup 29 Apply document themes 34 Apply style sets 36 Insert headers and footers 37 Insert page numbers 40 Format page background elements 41 Objective 1. 43 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can improve our books and learning resources for you. To participate in a brief survey, please visit: https://aka.ms/tellpress iii Contents Objective 1.4: Customize document options and views. 44 Change document views 44 Customize views by using zoom settings 45 Customize the Quick Access Toolbar 46 Split the window 49 Add and modify document properties 51 Show or hide formatting symbols 52 Objective 1.5: Print and save documents . 55 Modify print settings 55 Save documents in alternative file formats 57 Inspect documents for issues 61 Objective 1. 69 2 Format text, paragraphs, and sections 71 Objective 2.1: Insert text and paragraphs. 72 Insert symbols and special characters 72 Automatically insert text strings 73 Insert text from another file 75 Paste content in alternative formats 75 Replace text 77 Objective 2.2: Format text and paragraphs. 82 Format text 82 Format paragraphs 84 Apply built-in styles to text 87 Create WordArt objects 92 Clear formatting and styles 96 Objective 2. 97 iv Contents Objective 2.3: Order and group text and paragraphs. 99 Define document pages and sections 99 Display content in columns 104 Objective 2. 108 3 Create tables and lists 109 Objective 3. 110 Create tables from scratch or from text 112 Apply table styles 115 Objective 3. 118 Sort table data 118 Modify table structure 119 Objective 3.3: Create and modify lists. 130 Create and manage bulleted lists 131 Create and manage numbered lists 133 Objective 3. 138 4 Create and manage references 139 Objective 4.1: Create and manage reference markers. 140 Create and manage footnotes and endnotes 140 Create and manage bibliography citation sources 144 Insert figure and table captions 148 Objective 4.2: Create and manage simple references. 153 Create and manage tables of contents 153 Create cover pages 156 Objective 4. 160 v Contents 5 Insert and format graphic elements 163 Objective 5.1: Insert graphic elements. 164 Insert and modify shapes 164 Insert images 167 Insert text boxes 170 Objective 5.2: Format graphic elements. 174 Visually format objects 176 Control the placement of objects within text 179 Provide alternative text for accessibility 184 Objective 5.3: Insert and format SmartArt graphics. 186 Create and populate SmartArt graphics 187 Format SmartArt graphics 190 Modify SmartArt graphic content 191 Objective 5. 193 Index 195 About the author 205 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can improve our books and learning resources for you. To participate in a brief survey, please visit: https://aka.ms/tellpress vi Introduction The Microsoft Office Specialist (MOS) certification program has been designed to validate your knowledge of and ability to use programs in the Microsoft Office 2016 suite of programs. This book has been designed to guide you in studying the types of tasks you are likely to be required to demonstrate in Exam 77-725: Microsoft Word 2016. See Also For information about the tasks you are likely to be required to demonstrate in Exam 77-726: Microsoft Word 2016 Expert, see MOS 2016 Study Guide for Microsoft Word Expert by John Pierce (Microsoft Press, 2017). Who this book is for MOS 2016 Study Guide for Microsoft Word is designed for experienced computer users seeking Microsoft Office Specialist certification in Word 2016. MOS exams for individual programs are practical rather than theoretical. You must demonstrate that you can complete certain tasks or projects rather than simply answer questions about program features. The successful MOS certification candidate will have at least six months of experience using all aspects of the application on a regular basis; for example, using Word at work or school to create and manage doc- uments, format document content, present information in tables and lists, insert and format pictures, create business diagrams, and reference information sources. As a certification candidate, you probably have a lot of experience with the program you want to become certified in. Many of the procedures described in this book will be familiar to you; others might not be. Read through each study section and ensure that you are familiar with the procedures, concepts, and tools discussed. In some cases, images depict the tools you will use to perform procedures related to the skill set. Study the images and ensure that you are familiar with the options available for each tool. vii Introduction How this book is organized The exam coverage is divided into chapters representing broad skill sets that correlate to the functional groups covered by the exam. Each chapter is divided into sections addressing groups of related skills that correlate to the exam objectives. Each section includes review information, generic procedures, and practice tasks you can complete on your own while studying. We provide practice files you can use to work through the practice tasks, and results files you can use to check your work. You can practice the generic procedures in this book by using the practice files supplied or by using your own files. (If you use your own files, keep in mind that functionality in Word 2016 is limited in files created in or saved for earlier versions of the program. When you are working in such a file, Compatibility Mode appears in the program window title bar.) Throughout this book, you will find Exam Strategy tips that present information about the scope of study that is necessary to ensure that you achieve mastery of a skill set and are successful in your certification effort. Download the practice files Before you can complete the practice tasks in this book, you need to copy the book’s practice files and results files to your computer. Download the compressed (zipped) folder from the following page, and extract the files from it to a folder (such as your Documents folder) on your computer: https://aka.ms/MOSWord2016/downloads IMPORTANT The Word 2016 program is not available from this website. You should purchase and install that program before using this book. You will save the completed versions of practice files that you modify while working through the practice tasks in this book. If you later want to repeat the practice tasks, you can download the original practice files again. viii Introduction The following table lists the practice files provided for this book. Folder and objective group Practice files Result files MOSWord2016\Objective1 Word_1-1a.dotx Word_1-1_results subfolder: Create and manage documents Word_1-1b.txt ■■ MyBlankDoc_results.pdf ■■ MyFaxCover_results.docx ■■ MyNurseryRhymes Word_1-2.docx ■■ MyPDF_results.docx ■■ MySummerDoc_results.docx Word_1-2_results.docx Word_1-3_results.docx Word_1-4_results.docx Word_1-5_results subfolder: ■■ MyBookmarks_results.pdf ■■ MyCompatible_results.doc MOSWord2016\Objective2 Word_2-1a.docx Word_2-1_results.docx Format text, paragraphs, and Word_2-1b.pptx Word_2-2_results.docx sections Word_2-1c.docx Word_2-3_results.docx MOSWord2016\Objective3 Word_3-1.docx Word_3-1_results.docx Create tables and lists Word_3-2.docx Word_3-2_results.docx Word_3-3_results.docx MOSWord2016\Objective4 Word_4-1.docx Word_4-1_results.docx Create and manage references Word_4-2a.docx Word_4-2a_results.docx Word_4-2b_results.docx MOSWord2016\Objective5 Word_5-1a.docx Word_5-1_results.docx Insert and format graphic elements Word_5-1b.jpg Word_5-2_results.docx Word_5-3_results.docx ix Introduction Adapt procedure steps This book contains many images of user interface elements that you’ll work with while performing tasks in Word on a Windows computer. Depending on your screen resolution or app window width, the Word ribbon on your screen might look different from that shown in this book. (If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode.) As a result, procedural instructions that involve the ribbon might require a little adaptation. Simple procedural instructions use this format: ➜➜ On the Insert tab, in the Illustrations group, click the Chart button. If the command is in a list, our instructions use this format: ➜➜ On the Home tab, in the Editing group, click the Find arrow and then, in the Find list, click Go To. If differences between your display settings and ours cause a button to appear differently on your screen than it does in this book, you can easily adapt the steps to locate the command. First click the specified tab, and then locate the specified group. If a group has been collapsed into a group list or under a group button, click the list or button to display the group’s com- mands. If you can’t immediately identify the button you want, point to likely candidates to display their names in ScreenTips. x Introduction Multistep procedural instructions use this format: 1. To select the paragraph that you want to format in columns, triple-click the paragraph. On the Layout tab, in the Page Setup group, click the Columns button to display a menu of column layout options. On the Columns menu, click Three. On subsequent instances of instructions that require you to follow the same process, the instructions might be simplified in this format because the work- ing location has already been established: 1. Select the paragraph that you want to format in columns. On the Columns menu, click Three. The instructions in this book assume that you’re interacting with on-screen elements on your computer by clicking (with a mouse, touchpad, or other hardware device).
