Professional Practice TEAM REPORT Planning a training Event Teacher: Ngo Ngoc Tri Team members: Tran Quang Huy Nguyen Duc Dung Thatsadaphone Inthatpakdy Class: GCD0825 ASSIGNMENT 1 FRONT SHEET Qualification BTEC Level 4 HND Diploma in Computing Unit number and Unit 3: Professional Practice title Submission date Date Received 1st submission Date Received 2nd Re-submission Date submission Student names & codes Final scores Signatures 1. Tran Quang Huy HUY Group number: 3 2. Thatsadaphone Inthatpakdy BEE 3. Nguyen Duc Dung DUNG Class GCD0825 Assessor name Ngo Ngoc Tri Student declaration I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism.
I understand that making a false declaration is a form of malpractice. P1 P2 P3 P4 P5 P6 M1 M2 M3 M4 D1 D2 D3 OBSERVATION RECORD Student 1 Description of activity undertaken Assessment & grading criteria How the activity meets the requirements of the criteria Student Date: signature: Assessor Date: signature: Assessor name: Student 2 Description of activity undertaken Assessment & grading criteria How the activity meets the requirements of the criteria Student Date: signature: Assessor Date: signature: Assessor name: Student 3 Description of activity undertaken Assessment & grading criteria How the activity meets the requirements of the criteria Student Date: signature: Assessor Date: signature: Assessor name: Student 4 Description of activity undertaken Assessment & grading criteria How the activity meets the requirements of the criteria Student Date: signature: Assessor Date: signature: Assessor name: Summative Feedback: Resubmission Feedback: Grade: Assessor Signature: Date: Internal Verifier’s Comments: Signature & Date: Contents INTRODUCTION .1 CHAPTER 1: PROJECT INITIATION. 5 CHAPTER 2: PROJECT PLANNING. Project Gannt Chart.
Schedule 4 days event. 11 CHAPTER 3: PROJECT CLOSURE .42 TABLE OF TABLES Table 1 - Project charter. 4 Table 2 - Event budget. 6 Table 3 - Event schedule.
9 Table 4 - Risk assessment. 12 Table 5 - Lessons learned (its. 39 Table 6 - Closure Checklist. 40 TABLE OF FIGURES Figure 1 - Team Gannt chart.
7 Figure 2 - Team Gann chart schedule. 10 INTRODUCTION This event was organized for Gree Tech employees. Through the company's employee program will be trained many skills from expertise to soft skills to better serve the job. 2019 is the year of the technology age, when the industry 4.0 is growing, the integration for companies is indispensable.
Therefore, the program is organized to improve the knowledge of employees about Internet of Thing (IoT). After grasping how the operation works, employees can create products for themselves to serve living or working. The event took place within 4 days including: workshop, training, teambuilding and hackathon. Held at Nam Viet A building with 30 to 40 attendees with many speakers with high qualifications.
1|P age CHAPTER 1: PROJECT INITIAT ION Project initiation consists of project charter and project budget that are shown in the following table: 1. General Project Information Project Name: IoT Grand Challenge Executive Sponsors: University of Greenwich, IoT Club. Department Sponsor: Nam Viet A building Impact of project: Learning more about IoT and professional practice skills 2. Project Team Name Department Telephone E-mail Project Tran Quang Leader 0795541090 Huytqgcd18457@fpt.vn Manager: Huy Team Members: Thatsadaphon Member 0765557787 kayeriveren@gmail.com e Inthatpakdy Nguyen Duc Member 0835520820 Huongkhe123@gmail., those with a significant interest in or who will be significantly affected by this project) Director of Greenwich university Building manager Team members Head of parts in Gree Tech company Employees 4.
Project Scope Statement Project Purpose / Business Justification Describe the business need this project addresses A event hold for internal employees over a four days period at Nam Viet A building. This event include: Workshop, Training, Teambuilding, Hackathon. It have a lot of skills for employees to improve professional skills. Through this event, everyone will know about IoT and can do some simple IoT project.
In the future, company will research smart house and city. 2|P age Objectives (in business terms) Describe the measurable outcomes of the project, e., reduce cost by xxxx or increase quality to yyyy - Expected that 30 employees will attend the event. - A large room that will have 70-80 seats. - 50 IoT device for practice.
- Speaker and motivational coaches: 2 weeks notice. Deliverables List the high-level “products” to be created (e., improved xxxx process, employee manual on yyyy) Over 90% employees are provided with sufficient skills and skills to improve Scope List what the project will and will not address (e., this project addresses units that report into the Office of Executive Vice President. Units that report into the Provosts Office are not included) - Basic content about IoT. - Assist employees with professinonal skills provided when they attend the event - No retraiing for those absent.
Project Milestones Propose start and end dates for Project Phases (e., Inception, Planning, Construction, Delivery) and other major milestones - Upload all the event schedule will begin on July 6th, 2019 - Complete all prepare processes and testing event on July 13th, 2019 - Event start on July 14th ,2019 and End on July 17th ,2019 Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail. Risk Risk Rating (Hi, Med, Lo) The time of the event is not as planned Medium Something happened with Speaker & Motivational High Few employees participate in the event Low The building has a problem Low Technical problems Medium 3|P age Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or schedule (e., predetermined budget or project end date, limit on number of staffs that may be assigned to the project). - Limited budget for event organization - Limination of employees in event External Dependencies Will project success depend on coordination of efforts between the project team and one or more other individuals or groups? Has everyone involved agreed to this interaction? - There is an agreement between the stakeholder and organizer 5. Communication Strategy (specify how the project manager will communicate to the Executive Sponsor, Project Team members and Stakeholders, e., frequency of status reports, frequency of Project Team meetings, etc.
All company employees agreed to attend the full event and be on time (before 15 minutes each event). Besides updating event information via means like Facebook, Email, etc. Sign-off Name Signature Date (MM/DD/YYYY) Executive Sponsor Department Sponsor Project Manager 7. Notes Table 1 - Project charter.
Project Budget PROJECTED ACTUAL CATEGORY COMMENTS SUBTOTAL SUBTOTAL VND VND Venue SUBTOTALS 7,600,000 6,900,000 VND Location Rental - VND VND Event Staff 3,300,000 3,500,000 VND VND Equipment Rental 3,800,000 3,200,000 VND VND Additional Tables / Chairs 500,000 200,000 AV VND VND Travel SUBTOTALS 5,400,000 5,500,000 VND VND Flight / Driving 1,600,000 1,700,000 VND VND Lodging 2,200,000 2,000,000 VND VND Per Diem 1,600,000 1,800,000 Public VND VND SUBTOTALS Relations 5,650,000 5,300,000 VND VND Announcements 3,500,000 3,000,000 VND VND Graphics 1,200,000 1,500,000 VND VND Press Releases 950,000 800,000 VND VND Decor SUBTOTALS 3,270,000 2,700,000 VND VND Linens 1,900,000 1,500,000 VND VND Lighting 700,000 500,000 VND VND Additional Signage 670,000 700,000 Event VND VND SUBTOTALS Programming 7,400,000 8,400,000 VND VND Speakers 4,500,000 5,000,000 VND VND Performers 800,000 900,000 VND VND Video Production 900,000 1,000,000 5|P age VND VND Presentation Graphics 1,200,000 1,500,000 VND VND Social Media SUBTOTALS 1,300,000 1,000,000 VND VND Facebook 800,000 500,000 VND VND Instagram 500,000 500,000 VND VND Advertising SUBTOTALS 2,200,000 2,200,000 VND VND Online 1,000,000 950,000 VND VND Print 500,000 450,000 VND VND Outdoor 700,000 800,000 VND VND Refreshments SUBTOTALS 6,000,000 6,200,000 VND VND Drinks 1,500,000 2,000,000 VND VND Food 4,500,000 4,200,000 Catering Staff VND VND Other SUBTOTALS 4,200,000 3,600,000 VND VND Gift Bags 2,000,000 1,000,000 VND VND Pens 700,000 800,000 VND VND Notebooks 1,000,000 1,200,000 VND VND Packet Printing 500,000 600,000 TOTAL VND 41,800,000 Table 2 - Event budget 6|P age CHAPTER 2: PROJECT PLANNING 1. Project Gannt Chart Figure 1 - Team Gannt chart.) Figure 2 - Team Gann chart schedule 7|P age 2. Schedule 4 days event Day 1 No. Time Activity Note 1 14:00 Check-in Everyone needs to check-in before coming to room 2 14:30 Warm up A mini game for all employee 3 14:45 Start IoT presentation Speaker: Quang Huy Invite all staff to attend the event outside the hall using 4 16:15 End IoT presentation water and cake 5 16:20 Tee break Water and cake 6 16:30 Showing IoT product Display and exhibit IoT products End the first day and remind everyone to attend the 7 17:30 End Day 1 event tomorrow 8 17:35 Clean up Clean up the event area Day 2 No.
Time Activity Note Focus at the Building 7:30 1 and Check attendance Everyone needs to check-in before coming to room Guide places and instruct participants to sit in the seat according to the 8:00 2 seats nametag Introducing event content and speaker 8:30 and staff will give the 3 agenda paper All staff will give the agenda paper The speaker will talk 8:45 about c programming The staff will bring all the documents related to the 4 training 5 11:30 Mini game Divided into groups, made friends with each member all staff will guide participants to the dining room next 12:00 6 Break and have lunch door (Make sure everything’s prepared) 7 13:00 Take attendance Event staff will check attendance again Training skills for the 13:10 8 staff Follow the instruction of the speaker The speaker will talk about current applications of C 14:30 programming and future development 9 trends. Slides show and videos Participants to fill out 17:00 10 the feedback form all staff provide pens and papers Rest and prepare for 17:30 the next day Briefly discuss the content of the next day and guide 11 participants to take the car back. 8|P age Day 3 No. Time Activity Note 7:00 Check attendance 1 Everyone needs to check in before coming to room 2 8:30 Presentation Organizer will present 3 9:00 programming practice Everyone brings own laptop 4 11:40 have meals 5 13:30 Circuit competition provide 1 circuit per group 6 15:10 Giving reward Reward winner by Sponsor 7 15:40 closure presentation talking about skill benefit of IOT in doing Team building Day 4 No.
Time Activity Note 1 14:00 Check-attendance Everyone needs to check-in before coming to room 2 14:30 Contest guide All staff will guide participants to take part in Hackathon Provide equipment for IoT for employees participating 3 14:45 Provide equipment in the program Start the competition and each group will have a 4 15:00 Start Hackathon separate area to operate 5 18:00 End Hackathon Receive products from groups 6 18:10 Tee break Serve water and cake Announcement of the Call the guests to gather, Announce the winning results 7 18:30 award and reward the team winner The party is open to all staff participating in the 8 19:00 Gala dinners program including food and music End IoT Grand Notice of ending the IoT Grand Challenge program 9 20:30 Challenge series and thank everyone who participated 10 20:35 Clean up Clean up the entire area cleaning Hand over the room and equipment borrowed from the 11 21:00 Hand over the facilities building Table 3 - Event schedule 9|P age 3. Milestone Start Day 1 : Day 3: preparing Workshop: Teambuilding IoT 06/06/2019 13/06/2019 14/06/2019 15/06/2019 16.06/2019 17/06/2019 End of Day 2: Day 4: prepare Training C Hackathon programming language Figure 3 - Milestone 10 | P a g e 4.
